The administration of your Rotary club is ultimately under the supervision of your club’s board of directors, which you lead. Your club leadership team, particularly the club administration committee, should assist you with your administrative responsibilities in order to increase the effectiveness of club operations.
The Club Leadership Plan is the recommended administrative structure for Rotary clubs. Under this plan, effective club administration is key to carrying out your club’s annual and long-range goals. In order to implement the Club Leadership Plan, Rotary clubs develop standard procedures for continuity, communication, and Rotarian involvement. The plan’s simple committee structure focuses on the central functions of a club and can be expanded to address club service goals and fellowship.

Responsibilities As president-elect, you have the following club administration responsibilities:
• Appointing and meeting with your club administration committee
• Knowing your club’s administrative policies and procedures by reviewing the most recent versions of the Standard Rotary Club Constitution and Recommended Rotary Club Bylaws (appendixes J and K)
• Understanding the process for amending club bylaws and working with club leaders to update your club’s constitution and by laws.
• Determining which aspects of the Club Leadership Plan can strengthen your club As president
• Fulfilling district and RI administrative requirements
− Overseeing the club’s reporting requirements
− Working closely with the club secretary to ensure that required reports and forms are sent to RI and the district in a timely manner
− Understanding how to use Member Access to update club records and make the semi annual dues payment
− Overseeing the management of club finances
− Minimizing risk during club activities
• Ensuring the Rotary Marks are used properly
• Developing weekly club meetings and club assemblies that will interest club members
• Encouraging attendance at the district assembly and additional training meetings, as appropriate
• Preparing for the district governor’s official visit and the quarterly (or more) visits of your assistant governor

Club Administration Committee
Ensuring effective club administration is a collaborative effort. As club president, you lead this effort while the club administration committee carries out the specific responsibilities. Include the club administration committee as one of the five standing committees of your club. Your club may amend its bylaws to reflect the specific responsibilities of this committee, adding subcommittees as needed.
The club administration committee should help carry out your club’s annual
goals. The club secretary and treasurer should be members of this
committee. The chair of this committee, appointed by you, should be part
of your club leadership team.
Your club administration committee has the following responsibilities:
• Helping the club secretary track club attendance
• Maintaining club membership lists and reporting to Rotary International
• Helping the club treasurer collect dues
• Organizing weekly and special programs
• Promoting fellowship among club members
• Producing the club bulletin and Web site